Software for the Employment Agency

HRappka is the only system on the Polish market that supports all HR processes at the Employment Agency – from recruitment, through the legalization of employment of foreigners, posting employees, to employee and customer settlements.
We guarantee that you won’t find a better system!


Selected functions of our system

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Clients database

Online CRM in the specificity of HR – customer management, including documents and contact history, creating links between customers and employees and contracts, creating positions.

Employee Database

Store all employee data in one place – easy search by phone numbers, geolocation, full history of changes, the possibility of mass contact.

Issuing contracts

You can easily issue a ready contract (printouts the way you want), we support all types of contracts (for employment, temporary work, civil law, B2B, framework), many templates and various languages.

Employee settlements

Settle up to several hundred employees at once, settlements of contracts based on the schedule, import of hours from the customer or based on the number entered by him. All contract types.

Client settlements

Based on employee billing, you can easily settle a customer, from which you can quickly issue an invoice.

Giving invoices

Built-in, complete invoicing system (both on the basis of settlements and the possibility of issuing an invoice regardless of them), corrections, duplicates, VAT registers, and many other functions like JPK FA.

Register of payments and exports to Banks

Do not manually transfer transfers in the banking system – we allow the export of payment packages in your chosen format to your bank, we also support cash withdrawals and present employees and clients’ balances.

Recruitment projects

All recruitments in one place – statuses and number of candidates at various stages, as well as insight into sent documents, surveys and assessments. Quickly adding candidates to database (also by importing CV files), sharing profiles, automatic responders to candidates and much more.

Statutory reporting for the Employment Agency

As part of the reporting system, we also included the necessary reports for APT’s mandatory reports.

What else can system?

This is just the beginning of the functionality that has. It supports all the key processes related to the hiring and settlement of employees.


  • Candidates database
  • Recruitment surveys
  • Offers multiposting
  • Website offer widget


  • Generating contracts and documents
  • Employee Portal
  • Electronic Holiday Requests

E-Employee documentation

  • Compliant with applicable law
  • Transparent database of employees and candidates

Hiring foreigners

  • Generating claims and work permits
  • Notices and warnings in the employment specifics of foreigners

Posting of employees

  • Generating Delegated documents
  • Notifications and warnings in the specifics of posting


  • Accounting for employees
  • Accounting for clients and contractors
  • Custom settlement
  • Electronic Invoice Workflow
  • Payment exports

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