Electronic leave requests

The HRappka system provides a comprehensive solution for managing leave requests in the company. Employees can submit electronic leave requests on their own – by choosing the type of absence, dates, requested number of vacation days and possible attachments. The request goes to the supervisor or the HR department, who can accept or reject it.

Thanks to the integration with the working time records and the HR and payroll module, requests are automatically linked to the leave calendar and employee profile data .

The system also enables:

• configuration of automatic notifications about changes in the status of the request,

• generating HR and payroll reports related to the settlement of various types of absences

• data export to other systems

• preview of available vacation days in advance,

• and ongoing tracking of the absence of the company's employees.

Everything is available in one place – from any device, without unnecessary paper and downtime in processing requests.

HRappka offers its own, extensive HR and payroll module, which can successfully take over all your existing processes in this area.

However, if you prefer to stick with your current system, no problem! We enable efficient data export to popular programs, such as SYMFONIA FK, LEFTHAND and DGCS (in the field of payrolls and bills), Optima (offering export of payrolls, HR data, settlements and working time), Gratification (HR data of employees), Płatnik (social security declarations) and Wapro Fakir (export of advances). What's more, the export of invoices is possible in EDI++, Optima XML and Peppol XML formats. In addition, you can export individual lists from the system (e.g. candidates, clients, employees, recruitment) to .xlsx format, keeping all or selected data. For your security, the administrator is automatically notified of each data download by an authorized user.

With such extensive export capabilities, integrating HRappka into your HR ecosystem is simple and seamless, providing you with continuity of work and access to key data where you need it.

Electronic leave requests are a modern form of employee absence management, which replaces traditional paper documents. In a system such as HRappka, the electronic flow of leave requests allows employees to quickly submit an application for holiday, occasional, maternity, carer, unpaid or training leave – from anywhere, via a web browser or mobile application.

Each employee's request is automatically sent to the supervisor or HR department in accordance with the established paths of approval of requests, which allows for full control over the flow of leave requests. The system notifies you of any change in the status of your request, eliminating the risk of misunderstandings and delays.

The implementation of electronic leave requests saves time for the HR and payroll department, automates processes, improves efficiency and security, and quickly accesses the history of requests, leave limits, and reports on days off and employee absences.

The electronic workflow of leave requests is, above all, a huge time saver. By automating the leave request and approval process, HR employees no longer need to manually process documents. The ability to configure your own approval paths and leave types perfectly reflects the specifics of your company, eliminating the need for manual adjustments and misunderstandings. Managers gain a quick and convenient way of approval, and employees have constant access to the platform via any web browser or mobile application, where they can submit leave requests and check their leave status – all of which reduces bureaucracy and speeds up the flow of information.

The HR department gains:

• ongoing insight into the leave plan of each employee,

• quick access to full records of leaves and absences,

• link to working time, application forms and employee documentation,

• full history of acceptance and statuses of applications,

• integration with the system for calculating salaries and social security in the case of, for example, sick leaves.

With electronic requests , HR can easily monitor the use of vacation days, plan employee absences, analyze trends (e.g., unused vacation at the end of the calendar year), and automate reporting for management or audit purposes.

This is a huge time saver, greater transparency and better data security.

Electronic leave requests significantly improve leave planning and control over employee absences. Thanks to the automated system, applications are submitted quickly and error-free – via any web browser, from anywhere, at any time.

Each employee's leave request – whether it is annual leave, special leave or unpaid leave – goes to the approver according to the agreed path of approval of the requests. The entire electronic workflow of leave requests is automatic, and the HR department receives immediate access to information about the status, duration and type of absence.

A system such as HRappka integrates data from working time records, employee documentation and leave calendars, which allows:

• maintain the continuity of work of teams,

• avoid time conflicts,

• track the consumption of vacation days against the limit,

• Update your company-wide vacation plan

For the HR and payroll department , this means greater transparency, fewer mistakes and full control over the flow of leave requests, and for employees – convenience, availability and clarity of the entire process.