SYSTEM HR
Employee portal
HRappka enables employee self-service and employee access to their employment details. Thanks to this, employees can, among other things, efficiently display the details of contracts and salaries and report working hours, absences or leave requests.
- Efficient start in the system
- 14 days free of charge
- No card connection required
Schedule
Working and absence time
From the portal level, the employee can fully manage the working time - from viewing the schedule and available absences to reporting worked hours, absences or business trips.
- Efficient preview of the work schedule (also from the mobile application)
- Access to the length of leave with information on taken, planned and available leave
- Automatic calculation of the employee's leave entitlement
- Keeping an eye on holiday limits and employee absences
- Ability to view when the team is away
- Reporting working hours from the employee portal (other forms of recording working time are also available as part of the working time records )
- Possibility to apply for remote occasional work and other types of work
- Possibility to report absences and leave plan
- Ability to cancel approved applications
- The system sends notifications about the decision of the reports (acceptance / rejection)
- As part of the configuration, we can:
- provide the employee with the ability to report their own types of absence
- select the range of absences available to the employee
- define approval paths for each request type
- Employees can quickly and easily apply for business trips directly through the employee portal.
- The system allows you to add detailed information about the planned business trip, such as the destination, destination, departure and return dates, or planned vacations
- The system sends e-mail notifications about submitted applications and their acceptance or rejection
- After accepting the application, the employee can change the details of the business trip, attach invoices, add lump sums, details of accommodation or meals, which allows for later settlement of the business trip.
Documentation
Insights into employment data
The employee can have access to the data of your choice, which allows you to reduce the number of inquiries to the HR department.
- The employee can check their personal data and report their willingness to make a change (most often it is a change of name, address or bank number)
- The reported change is sent for approval by the person selected in the settings
- The employee can have access to the details of their contracts with the possibility of downloading them
- From the HRappka system, you can also send documents to employees by e-mail (also for electronic signature)
- Employees can access and download payslips
- An employee can view deductions and refunds assigned to their profile
- This makes it possible, for for example, to view employee benefits or issued company equipment
- View selected attachments added to the employee's profile
- On each attachment, it is possible to configure whether the employee should see it
- Possibility of adding attachments by the employee (e.g. a scan of a student ID card) directly from the phone camera
Onboarding:
- Ability to automatically assign onboarding processes to employees (e.g., when adding a contract)
- Onboarding processes can consist of presentations, surveys, knowledge tests, or videos
- Ability to track onboarding progress
Training:
- Access to the list of trainings available to the employee and the possibility of self-enrollment
- Possibility to submit training proposals
- Registration and applications are accepted in accordance with the approval paths
- Ability to automatically generate surveys/tests by artificial intelligence
- Sending surveys to employees
- Clear reports on employee responses
Cooperation
Internal communication
The employee portal is also a place where employees will find answers and develop their competences.
- Ability to create onboarding processes and automatically assign them to employees
- Onboarding can consist of various types of content - text, graphics, videos, surveys, or knowledge tests
- Employees can go through the onboarding steps from the employee portal, and you can track their progress
The tab with contact details allows you to check the data of the company in which the employee is employed and the contact details of the supervisor.
- You can share documents with selected employees
- Next to each document, you can define for whom it should be visible (e.g. for employees in selected groups, departments, with selected types of contracts)
- This allows you to build a knowledge base with key documents
From the level of the employee portal, you can send various types of requests - reporting innovations, mobbing or the need for a certificate of earnings and more.
- Sharing the training database with employees, with the option of visibility of training for a selected group of employees (e.g. for people from a selected department)
- Self-enrollment and the ability to submit training proposals
- Creating approval paths, training registrations and training proposals
- Sending invitations to trainings
- Check the attendance list for training
- Mass contact with training participants, including defining the automatic sending of satisfaction surveys or knowledge tests both before and after the training.
Personalization
Full configuration of the system
You decide what the employee sees.
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Configure issue types You choose what types of absences or working hours employees can report.
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Post approval paths You will efficiently define the stages of acceptance, even multi-stage.
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Visible modules You can specify which tabs each employee should have access to.
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Multilingual interface The system is available in 9 language versions. Each employee can access the portal in the language of their choice.
Offer
Flexible pricing plans
We offer scalable pricing options that grow with your team's needs and budget.
Working time records
Convenient planning and recording of working time and employee portals
- Work time recording module
- Free admin accounts
- Free manager accounts
- Acces to all modules
Leave requests
Absence planning and employee self-service
- Leave request module
- Free admin accounts
- Free manager accounts
- Acces to all modules
ALL-HR
All available modules of the HRappka system
- Free employee accounts
- Acces to all modules
- Dedicated advisor
- Support 8:00am - 5:00pm (mon-fri)
Automate even more!
Employee self-service is just the beginning of the possibilities of the HRappka system!
Recruitment and onboarding
Application forms, applicant management, and onboarding.
HR and payroll
Issuing contracts, keeping track of deadlines and calculating salaries.
Legalization of foreigners
Generating permits and applications legalizing work, keeping an eye on legalization deadlines.
And much more!
Management of employee accommodation, training or letters.
REVIEWS
What do customers say about us?
Discover what makes HRappka different and why our users trust us.
"HRappka is a tool that fully meets the expectations of HR process automation, while maintaining great flexibility. Thanks to it, the settlement of employees and customers, data collection and generation of reports becomes fast and effective."
"Establishing cooperation with HRappka allowed for the dynamic development of the company. As a long-term customer, I notice a huge development and commitment to the system improvement process."
"The HRappka program is perfect for employment agencies. The program is easy to use and very intuitive, so it is easy for new team members to learn."
"HRapp is a real treasure trove of information and a tool that has significantly increased the efficiency and effectiveness of our company. The technical support from the team involved in developing this app is just phenomenal!"
"HRappka is a great tool for managing HR processes. The intuitive interface makes it easy to use, even for beginners. The system offers many useful functions, such as recruitment automation, time tracking and HR documentation management."
"From many tedious administrative, personnel and legalization activities, we were left with entering a few data into the system and clicking the mouse."
TEST 14 DAYS FREE OF CHARGE
Start automating HR processes today!
Check how the HRappka system will improve HR processes in your company!
Need help?
Frequently Asked Questions
Find answers to frequently asked questions about our task management tool, configuration, features, and more.
An employee portal is an online self-service platform that allows employees to access the most important HR and payroll information – without the need to contact the HR department, e.g.:
submission of electronic leave requests,
review and download payslips,
access to current contracts and documents,
change and update of personal and banking details
Add attachments and upload documents to HR
- preview of work schedule and attendance.
This modern solution significantly simplifies communication between the employee and the HR department and speeds up the implementation of daily HR matters.
Yes, HRappka allows you to submit electronic leave requests directly through the employee portal. The employee can check their holiday limit, plan their leave and send a request for approval from their supervisor – all fully online and with email notifications.
The entire leave process is archived, in accordance with the company's policy and facilitates the work of the HR department.
HRappka supports all types of leaves in accordance with labor law, as well as vacations set by the company, e.g. birthday leave.
Yes, the HRappka employee portal is responsive and available from a computer, phone or tablet thanks to the mobile application. Thanks to this, employees can use it at any time and place – e.g. during a business trip or remote work.
It is a convenient solution that significantly improves HR services and speeds up the exchange of documents and information between the employee and the company.
Of course it is! We make sure that your work with HRapp is as easy and effective as possible.
Therefore, you have at your disposal:
- Dedicated support team: Our specialists are ready to help you on working days from 8:00 a.m. to 5:00 p.m. You can always count on their expert help and quick answers to your questions whenever you need them.
- Extensive knowledge base: It's your hub for finding answers quickly, available 24/7. There you will find a wealth of detailed articles that explain each function of the system step by step, allowing you to solve many issues on your own.
- Practical instructional videos: If you prefer to learn visually, our short videos show you exactly how to perform specific actions in the system. It's a quick and intuitive way to get to grips with new features.
All this is created with your convenience and success in mind in your daily use of HRapp!
Our pricing structure is fully flexible.
The main factors that affect the monthly price of HRapp are:
- Number of active users of the system: You determine how many people in your company (e.g. in the HR department, managers) will have direct access to the system.
- Selected modules: You decide which functional areas you want to use, adjusting the system perfectly to your processes (e.g. timesheets, leave requests or all functionalities).
Importantly, our pricing policy rewards scaling – this means that the more users of the system in your company, the lower the unit price for subsequent users becomes. This way, HRapp becomes even more profitable as your team grows.
We also have a very beneficial solution for companies with more specific needs: if you only care about handling working time records or leave requests, the price is then calculated from the number of all employees in your company and amounts to only PLN 6 net per month per employee. It's a transparent and affordable way to streamline these key HR processes.
So you can always be sure that you are investing in a solution that is optimally suited to the current size and needs of your company!
The security of your data and the data of your employees is our top priority and the foundation on which HRappka is built. We understand how valuable and sensitive this information is.
That's why we implement advanced, multi-layered security to give you complete peace of mind and confidence that your data is protected to the highest standards:
- Full GDPR compliance: The system is fully compliant with the requirements of the General Data Protection Regulation, which helps you easily comply with legal obligations and ensures that your personal data is processed securely in accordance with the regulations.
- Modern technical means: We use data encryption (both during transmission and storage), secure communication protocols (SSL certificates), advanced monitoring and protection systems against external threats, and regularly conduct security tests. Your data is protected from unauthorized access on many levels.
- Secure infrastructure: Data is stored in certified, physically secured data centers that meet stringent security standards. Your information is in a secure and stable environment.
- Restrictive access control: You have full control over user permissions on the system, deciding who has access to what information. This ensures the internal confidentiality of the data.
- Business continuity and backups: We regularly back up your data and constantly monitor the system to guarantee its reliability and ability to be quickly restored in case of any unforeseen situations.