Legalization of foreigners
The HRappka system streamlines key aspects related to the legalization of employment of foreigners - from generating statements and work permits and their automatic sending to the office, to reminders of the validity of legalization documents.
- Efficient start in the system
- 14 days free of charge
- No card connection required
Workforce management
Employee file
A clear dashboard and employee profiles allow you to keep track of key dates.
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All your data in one place Among other things. expiry dates of documents legalising the work of foreigners, dates of entry into the territory of Polish, residence cards, or scans of documents (also in the field of legalisation of stay, e.g. passport, visa).
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Notifications and warnings The system will notify, among other things, about the expiry dates of legalisation documents and will warn, e.g. when issuing contracts with parameters inconsistent with the permit.
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Keeping an eye on formalities Notifications of formalities required by law - e.g. notification of the commencement or termination of work by a foreigner.
Authorisation
Legalization of work
With employee data, you will efficiently generate the documentation needed to legalize stay and work.
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Generation of work permits and declarations of entrustment of work The data for applications will be automatically taken from the employee's profile and the employer's data.
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Submission to praca.gov.pl Integration allows for efficient submission of the application to the labour office.
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Records of permits All permits and documents in one place. Possibility to configure the stages of legalization.
Employment
Issuing multilingual contracts and documents
With all the data, contracts and documents in the system, you can generate in seconds!
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Document templates You can use ours or upload your own templates.
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Electronic signature You can send documents for electronic signature.
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Register of contracts and documents It allows you to efficiently manage your employees.
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Employee Portal It is available in 9 languages.
Improvements
Recruitment and accommodation management
HRappka has many improvements that allow you to automate the process of legalizing foreigners even more!
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Recruitment Multilingual application forms, free recruitment partner accounts and efficient partner billing.
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Accommodation management Accommodation of employees in company apartments, calendar of apartments, adding fees.
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Multilingual employee portal HRapp is available in 9 language versions.
Automate even more!
Employing foreigners is just the beginning of the possibilities of the HRappka system!
Recruitment and onboarding
Job widget, application forms, applicant management, and onboarding automation.
HR and payroll
A complete HR system enables, for m.in, to issue contracts, keep track of deadlines and calculate salaries.
Employee self-service
Employee access to the system allows employees to view their documentation and submit requests.
And much more!
Legalization of foreigners, management, accommodation of employees, or training.
REVIEWS
What do customers say about us?
Discover what makes HRappka different and see why our users trust us.
"HRappka is a tool that fully meets the expectations of HR process automation, while maintaining great flexibility. Thanks to it, the settlement of employees and customers, data collection and generation of reports becomes fast and effective."
"Establishing cooperation with HRappka allowed for the dynamic development of the company. As a long-term customer, I notice a huge development and commitment to the system improvement process."
"The HRappka program is perfect for employment agencies. The program is easy to use and very intuitive, so it is easy for new team members to learn."
"HRapp is a real treasure trove of information and a tool that has significantly increased the efficiency and effectiveness of our company. The technical support from the team involved in developing this app is just phenomenal!"
"HRappka is a great tool for managing HR processes. The intuitive interface makes it easy to use, even for beginners. The system offers many useful functions, such as recruitment automation, time tracking and HR documentation management."
"From many tedious administrative, personnel and legalization activities, we were left with entering a few data into the system and clicking the mouse."
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Frequently Asked Questions
Find answers to frequently asked questions about our task management tool, configuration, features, and more.
Yes, our system is updated on an ongoing basis in accordance with changes in the law, including amendments to the Act on the Promotion of Employment. It takes into account, e.g, new grounds for refusal to issue a residence and work permit, changes to the labour market test or the obligation to translate documents. This allows the employer to act in accordance with the law and without unnecessary delays.
Our system automates the process of legalizing work and stay of foreigners, helping Polish employers to generate and record applications for work permits, temporary residence and work permits, as well as seasonal work. It also warns you about important deadlines, such as the expiry date of legalization documents.
Yes, the ability to perfectly match the HRappka system to the specifics of your company and its unique processes is one of our priorities and key strengths.
Our system is designed for maximum flexibility. Most of the built-in functionalities are created so that you can easily configure them and reflect in HRapp the processes that are already working great in your organization. This allows the system to seamlessly integrate into the way you work, rather than requiring you to change well-established habits.
However, we understand that some processes can be extremely specific. That is why we also allow you to order the creation of a specific, non-standard functionality, designed according to your needs. This means that HRapp can be expanded to perfectly meet even the most specific requirements of your company.
As a result, you get a system that models your internal HR processes, maximizing automation and efficiency in your company!
Of course it is! We make sure that your work with HRapp is as easy and effective as possible.
Therefore, you have at your disposal:
- Dedicated support team: Our specialists are ready to help you on working days from 8:00 a.m. to 5:00 p.m. You can always count on their expert help and quick answers to your questions whenever you need them.
- Extensive knowledge base: It's your hub for finding answers quickly, available 24/7. There you will find a wealth of detailed articles that explain each function of the system step by step, allowing you to solve many issues on your own.
- Practical instructional videos: If you prefer to learn visually, our short videos show you exactly how to perform specific actions in the system. It's a quick and intuitive way to get to grips with new features.
All this is created with your convenience and success in mind in your daily use of HRapp!
The security of your data and the data of your employees is our top priority and the foundation on which HRappka is built. We understand how valuable and sensitive this information is.
That's why we implement advanced, multi-layered security to give you complete peace of mind and confidence that your data is protected to the highest standards:
- Full GDPR compliance: The system is fully compliant with the requirements of the General Data Protection Regulation, which helps you easily comply with legal obligations and ensures that your personal data is processed securely in accordance with the regulations.
- Modern technical means: We use data encryption (both during transmission and storage), secure communication protocols (SSL certificates), advanced monitoring and protection systems against external threats, and regularly conduct security tests. Your data is protected from unauthorized access on many levels.
- Secure infrastructure: Data is stored in certified, physically secured data centers that meet stringent security standards. Your information is in a secure and stable environment.
- Restrictive access control: You have full control over user permissions on the system, deciding who has access to what information. This ensures the internal confidentiality of the data.
- Business continuity and backups: We regularly back up your data and constantly monitor the system to guarantee its reliability and ability to be quickly restored in case of any unforeseen situations.
A Polish employer is obliged to ensure the legalization of employment of foreigners and their legal stay on the territory of Polish. This means, m.in others, the need to check the status of a foreigner, submit appropriate applications, inform the Social Insurance Institution and report it to the register in the office. The system automatically reminds you of the required deadlines and makes it easier to contact the authorities.