HR and payroll program
HRappka automates HR and payroll processes – from keeping personal files and issuing contracts, through legalization of foreigners, working time records, transparent settlement of employees, generation of payrolls and export of payments, to generating declarations for ZUS/US/PPK.
- Efficient start in the system
- 14 days free of charge
- No card connection required
QUICK START
Efficient employment of employees
Our HR and payroll program automates the formalities related to hiring a new employee.
- You will efficiently obtain data to issue a contract
- The data will transfer to the contract issued by itself
- Artificial intelligence will generate survey questions for you
- Thanks to ready-made templates, generating HR documents takes a few moments
- You can send the prepared documents for electronic signature
- Efficient generation of declarations and work permits
- Integration with praca.gov.pl in the field of sending applications to the office
- Keeping an eye on the dates of legalization of stay and work
- Warnings and notification in the specifics of employing foreigners
- Records of employees and efficient management of HR documents - all information and files of employees in one place
- Division of documents into files A-E
- Ability to issue company equipment, add advances, deductions, returns
- Management of employee consents (e.g. for the processing of personal data, sending PIT forms by e-mail, or statements regarding remote work)
- Management and settlement of bailiff and maintenance seizures
- Adding and settling salary advances
- Improvement in the case of PIP / ZUS inspections
- Ability to send SMS and email messages from the system (also in bulk to selected groups of employees)
- Ability to manage employee accommodation and fleet
Declarations to the Social Insurance Institution:
- Keeping an eye on notifications to the Social Insurance Institution (ZUS) when hiring an employee and terminating cooperation
- Recording notifications to ZUS
- Generating ZUS declarations (e.g. DRA, IWA, ZUS ZUA, ZUS ZWUA, ZUS ZZA, ZUS ZCNA, ZUS ZIUA, ZUS RUD, ZUS Z-3, ZUS-Z3A, ZUS ZAS-12, KRUS UD-89)
- Export of ZUS declarations to the ZUS payer program
- Generating and sharing ZUS IMIR declarations (monthly and annual) on the employee portal and by e-mail
Declarations to the Tax Office (US):
- Generating company declarations - PIT-4R, PIT-8AR
- Generating PIT-11, IFT-1R, CFR-1, NIP-7, PIT-2, PIT-8C, UPL-1, ZAP-3 tax returns
- Automatic sending of declarations to the Tax Office
- Possibility of mass generation of tax returns to the Tax Office
- Sharing PIT declarations on employee portals and by e-mail. Possibility to collect employee consents for sending PIT forms electronically
- A clear dashboard with a breakdown of declarations into:
- declarations with missing data
- declarations to be generated
- declarations ready to be sent to the Tax Office
- declarations ready to be sent to employees
- all generated declarations
Employee Capital Plans:
- Efficient generation of declarations of accession and resignation to Employee Capital Plans
- Possibility of automatic issuance of declarations of accession, e.g. when issuing a contract
- Possibility to configure the employer's additional rate
- Generating reports of joins, registrations, resignations, renewals
- Export data in a CSV file compatible with the selected financial institution
- Making sure that the employee has the appropriate documents (e.g. medical examinations, health and safety training)
- Notifications regarding expiring documents (e.g. contracts, medical examinations, health and safety training)
- Warnings and notifications during payroll
Working and absence time
Records of working time
The timesheet module in the HRappka application can be tailored to the needs of your company.
- Efficient creation of work schedules, leave plans
- The system automatically calculates the amount of leave based on the entered information about the employee's contract, details of professional experience and education
Possibility to record working time by:
- Employee Portal
- Mobile app
- T widget (tablet/computer at the entrance to work)
- Card Scanning (RFID)
Additional features:
- Recording occasional remote work as well as in the field or business trips
- Rounding of reported working times
- Automatic actions, e.g., automatic approval or rejection of entries
- Downloading the schedule, attendance list and time records
- Sending the timesheet to employees
- Custom job types, such as fieldwork or workation
- Ability to report absences via the employee portal and define your own approval paths
- Automatic calculation of leave
- Log occasional remote work
- Import of sick leaves from ZUS PUE
- Custom types of absences , e.g. birthday leave or workation.
- Automation in the field of requesting business trips, registering business trip costs
- Ability to create steps for accepting business trip requests and steps for accepting business trip settlements
- Settlement of business trips on the basis of reported data and attached invoices.
- Automatic calculation of per diems, lump sums or mileage allowances
The system informs about exceedances:
- daily working time standard
- weekly working time standard
- monthly working time standard
- permissible number of overtime hours in a calendar year
What's more, you can enable the option to block the possibility of recording working time for employees who have finished their medical examinations.
Salary
Transparent payroll statements
Payroll in the HRappka program is a pleasure! Our intuitive payroll wizard automates the full HR and payroll process. Our HR and payroll system is constantly adapted to the changing provisions of labor law.
- It allows you to quickly verify salary components, amounts of social security contributions, net amounts, gross amounts and CKZ (Total Cost of Employment).
- Compliant with applicable laws
- Mass settlement of employees employed on the basis of employment contracts and civil law contracts
- Automatic settlement of working time from the employee's schedule and on the basis of previously added refunds and deductions (including cyclical ones, e.g. for employee benefits) with the possibility of making changes
- A full description of the details of component calculations and rate parameters allows you to efficiently verify the correctness of calculations during settlement
- Automatic calculation of remuneration based on billing data and contract.
- Automatic calculation of equivalents and efficient settlement of business trips
- Adaptation to the employment of people with disabilities
- Creating payrolls (also for civil law contracts)
- Generating receipts
- Sharing payslips on the employee portal or by email
- Create reconciliation adjustments
- Export payments to banks
- Compliance with current legal regulations
Tailor the system to the needs of the company
Reports and integrations
Multi-level data reporting and export to other programs allow you to efficiently control HR department processes, maintain existing procedures and faithfully reflect them in the HRappka system.
The HRappka HR program allows you to generate reports related to employment and time tracking. The reports available in our HR and payroll module are, among the others, as follows:
- Report for accounting
- Payroll summary
- Payroll statement
- Salary statement by department / customer
- Billing report
- Report of employee salaries and deductions by settlements in the period
- Deductions and refunds simulations
- Efficiency report
- Number of employee contracts per Client by date of conclusion
- Accommodation in apartments
- Total working hours at the Clients
- Work calendar – plan vs. implementation
- Leave and Equivalents Report
- Working and absence hours
- Absence report
- Rotation report
What's more, our HR and payroll software will allow you to create custom reports on employees and their salary components, tailored to the needs of your HR department.
Our HR and payroll program enables the export of HR and settlement data in various formats, m.in. tax returns to the Tax Office, ZUS declarations to the ZUS Payer program, employee data and settlements to Comarch ERP Optima Payroll, or SYMFONIA FK (accounting software).
A full list of integrations with other HR and payroll software and accounting systems is available here.
We enable automatic import of employee absences from ZUS PUE (e-ZLA) and configuration of notifications about absent employees in the Slack communicator.
Automate even more!
HR and payroll are just the beginning of the possibilities of the HRappka system!
Recruitment and onboarding
Job widget, application forms, applicant management, and onboarding automation.
Legalization of foreigners
Efficient generation of work permits and keeping track of deadlines.
Employee self-service
Employee access to the system allows employees to view their documentation and submit requests.
And much more!
Management of employee accommodation, cars or training.
REVIEWS
What do customers say about us?
Discover what makes HRapp different and see why our users trust us.
"HRappka is a tool that fully meets the expectations of HR process automation, while maintaining great flexibility. Thanks to it, the settlement of employees and customers, data collection and generation of reports becomes fast and effective."
"Establishing cooperation with HRappka allowed for the dynamic development of the company. As a long-term customer, I notice a huge development and commitment to the system improvement process."
"The HRappka program is perfect for employment agencies. The program is easy to use and very intuitive, so it is easy for new team members to learn."
"HRapp is a real treasure trove of information and a tool that has significantly increased the efficiency and effectiveness of our company. The technical support from the team involved in developing this app is just phenomenal!"
"HRappka is a great tool for managing HR processes. The intuitive interface makes it easy to use, even for beginners. The system offers many useful functions, such as recruitment automation, time tracking and HR documentation management."
"From many tedious administrative, personnel and legalization activities, we were left with entering a few data into the system and clicking the mouse."
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Check how the HRappka system will improve HR processes in your company!
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Frequently Asked Questions
Find answers to frequently asked questions.
Yes, HRappka is fully compliant with Polish labor law and applicable GDPR regulations. We constantly monitor and adapt our system to current changes in Polish labor law, tax laws and regulations regarding the legalization of foreigners or personal data protection.
Our team of experts keeps up to date with any updates, and HRappka system updates are implemented automatically, giving you peace of mind and confidence that all HR and payroll operations are running in accordance with the latest guidelines.
Thanks to this, you don't have to worry about manually tracking changes – HRappka does it for you, guaranteeing safe and legally compliant HR and payroll management in your company.
HRappka significantly simplifies and automates the calculation and settlement of payroll:
- Automatic accrual: It precisely calculates social security contributions, PIT and other deductions, adapting to legal changes on an ongoing basis.
- Document generation: Quickly creates payrolls and payslips, with the ability to automatically send to employees.
- Support for different types of contracts: It supports various types of contracts (employment, temporary work, mandate, specific work, B2B) and complex remuneration components. You can easily adjust the system to your needs.
- Working time records: It automatically takes into account data from the records of working time, holidays and absences in salaries.
- Integrations: Easily exports data to Payer and integrates with multiple accounting systems.
- Reports: It provides detailed financial reports on payroll costs and charges.
The HR and Payroll module in HRappce is a guarantee of a simple, fast and transparent payroll process in the company.
Yes, HRappka is not only an HR program, but also a comprehensive system for keeping records of working time. It allows you to record working hours (m.in. via a mobile application, employee portal, T code), monitor attendance, control overtime and comply with daily rest regulations.
Data from the records can be automatically included in the calculation of salaries and payrolls, which significantly simplifies the entire settlement process.
Yes, HRappka as an HR and payroll program provides full automatic salary calculations based on full-time employment, hourly rate, bonuses and civil law contracts. The system takes into account data from working time records, generates payrolls, and prepares documents for settlements with the Social Insurance Institution and the tax office.
This makes it possible to significantly optimize HR and payroll processes and eliminate calculation errors.
HRappka works as a standalone and complete HR and payroll software, but also allows integration with other HR and payroll programs or accounting systems. You can check the list of integrations here. Thanks to the ability to export data in many formats and an open API, it is possible to combine data from records, HR, payroll, T and settlements with other systems in the company, which facilitates management and reporting.
The system supports comprehensive HR services, payroll and employee records in one place – all online, securely and in accordance with the law.
An HR and payroll program is an IT tool used for comprehensive HR and payroll services in a company. It enables, e.g. , automated keeping of employee records, calculation of payrolls, management of leaves, business trips, as well as preparation of settlement documents for the Social Insurance Institution and the Tax Office.
A modern online HR program, such as HRappka, also allows you to keep records of working time and integrate with T, ensuring full optimization of HR processes and a guarantee of compliance with current legal regulations.
For small and medium-sized companies, the best will be an HR and payroll program that combines simplicity of use with a wide range of functionality. HRappka is an example of such a solution – it offers HR services, automatic salary calculations, settlements based on employment relationships and civil law contracts, as well as keeping records of working time and generating documents for the Social Insurance Institution and the tax office.
HRappka as an online HR program allows you to work from anywhere, without the need to install software locally.