The functions of our system
Find out what you can improve with HRappka.pl
Recruitment
Recruitment projects
All recruitments in one place – statuses and number of candidates at various stages, as well as insight into sent documents, surveys and assessments. Quick add candidates (also by importing CV files) and much more.
Candidates database
The transparent database of candidates significantly improves the management of candidates: arranging meetings, assessing candidates and filtering candidates by tags, location, and more!
Recruitment surveys
We enable the creation of personalized surveys with the possibility of creating various types of questions for candidates. Your job offers will get a professional look and positively influence employer branding!
Sharing candidates
We enable efficient sharing of candidates with people who do not have an account in the system, with the option of adding a candidate evaluation form.
Multiposting of job offers
The HRappka.pl system enables recruitment to be made available through many channels, including popular job portals or on social media channels.
Job offers site widget
Are you publishing ads on your website? Integrating our advertisement module with your website will allow automatic recruitment publication and allow candidates to apply directly.
Integration with foreign job portals
Do you recruit foreigners? Publish ads in other languages on foreign job portals.
Employee assessments
The candidate profile can be assessed on the basis of specific criteria. Simple star ratings, as well as complex surveys with the option of sending a profile for external evaluation or comparing detailed ratings of many candidates.
Autoresponders to candidates
We enable automatic sending of personalized emails to candidates who have applied for recruitment. You will effortlessly improve the so-called candidate experience!
GDPR compliance
We allow you to add approvals to recruitment surveys. Consents are saved on the candidate profile and consent list. Dank dieser Funktion entfernen Sie schnell Kandidaten, die ihre Vereinbarung beenden, oder senden eine E-Mail mit der Bitte um Erneuerung.
CV Parser
The ability to automatically create and complete candidate profiles based on data from the candidate’s CV inserted into the system.
Reporting
We have many reports examining individual aspects of recruitment, e.g. the effectiveness of the recruitment form, recruiters, application sources and many others.
Anonymization of data
Profiles of anonymous people have darkened personal, address and contact details, and it is not possible to suspect employee details.
Access for recruitment partners
Recruitment partners from their account level have access only to the list of open recruitments with the option of adding potential candidates to the database.
Settlements of recruitment partners
Recruitment partners can be billed in the system based on the number of added candidates or employees, including the option of defining the warranty period.
Communication with candidates
It allows you to save emails from candidates on their profiles in the system, efficiently reply to emails, and send new messages.
HR
Employee Database
Store all employee data in one place – easy search by phone numbers, geolocation, full history of changes, the possibility of mass contact.
Issuing contracts
You can easily issue a ready contract (printouts the way you want), we support all types of contracts (for employment, temporary work, civil law, B2B, framework), many templates and various languages.
Creating work schedules
In HRappce können Sie effizient transparente Arbeitspläne erstellen, diese an die Bedürfnisse der Abteilungen anpassen und an die Mitarbeiter versenden. What’s more, it’s easy to make later changes to your graphics.
Work time registration
The system allows you to register employees’ working time, both in the form of simple reporting or integration of the system with employee cards.
Electronic Holiday Requests
The ability to create accounts for employees with the possibility of reporting, among others willingness to take a vacation or work day. Applications must be approved in the system.
Employee Portal
Possibility to give employees access to the system with insight into their data, contracts, and requesting work or time off.
Employee settlements
Settle up to several hundred employees at once, settlements of contracts based on the schedule, import of hours from the customer or based on the number entered by him. All contract types.
Employment of foreigners and posting of workers
Documents for foreigners
A statement whether you will issue the application for a work permit in 30 seconds, to the Agency or the Customer, with the option of sending by electronic means or printout. We also have a register of visas, entries and much more.
Delegation documents
A1, EHIC and information will also be issued in 30 seconds, no matter whether for the Agency or for a specific customer. You choose the form of shipping or delivery of documents yourself.
Warnings and reminders
Avoid penalties – the system guards, among others whether the foreigner took up work in accordance with the deadlines in the statement, as well as the appropriate working time and tax residence.
Multilingual printouts
You can create a printout in a selected foreign language with the option of exporting information from an employee, customer or contract profile.
Integration with foreign job portals
Are you recruiting foreigners? HRappka allows publishing of ads in other languages on foreign advertisement portals.
Multilingual interface
The HRappka.pl system is available in five language versions: Polish, English, German, Russian and Ukrainian (individual setting for the user).
Flats
Do you provide housing for employees? Dedicated module for managing occupation, equipment and costs. The possibility of deductions from the remuneration for accommodation.
Transport
The unique transport module allows you to plan (including based on suggestions) employee journeys and order transport with carriers.
Custom settlements
We also support settlements in other currencies, settlements of foreigners, delegated persons and other customer-specific schemes.
Anonymized CV
Do not waste time preparing profiles of your candidates – the system will prepare a ready-made CV in the template for selected candidates from the database.
Warnings and reminders in the specifics of delegation
The system monitors time delays in the delegation already at the stage of issuing the contract. We will also remind you to organize transport before the end of the contract.
For employment agency
Clients database
Online CRM in the specificity of HR – customer management, including documents and contact history, creating links between customers and employees and contracts, creating positions.
Client settlements
Based on employee billing, you can easily settle a customer, from which you can quickly issue an invoice.
Statutory reporting for the Employment Agency
As part of the reporting system, we also included the necessary reports for APT’s mandatory reports.
Electronic Invoice Workflow
Wir ermöglichen die Erstellung eines Rechnungsworkflows, der den Umlauf von Kostenrechnungen und Dokumentationen im Unternehmen erheblich vereinfacht und Zeit spart.
Giving invoices
Built-in, complete invoicing system (both on the basis of settlements and the possibility of issuing an invoice regardless of them), corrections, duplicates, VAT registers, and many other functions like JPK FA.
Feedback about our system
With many tedious administrative, personnel and legalization activities we have left to introduce some data into the system and click the mouse.
The implemented system is friendly, intuitive, easy to use and organizes our processes.
We observe a continuous increase in the functionality of the system, which positively influences the effectiveness of our work.
The HRappka.pl System helps to significantly increase the efficiency of our recruitment and staffing processes.
The System covers the main processes of our company, i.e. Recruitment, hiring and posting of workers, as well as staffing and payroll administration.
The implementation of HRappki was realized in a timely and non-objected manner.
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