HR and payroll software

HRappka automates all processes related to hiring employees - from generating contracts and documents, through working time records, to settlements.

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Key functionalities

Check which key processes related to human resource management you will improve with our HR and payroll module

Efficient management of documentation and the employment process

HRappka is a comprehensive approach to human resource management. The key HR functionalities of our program are:

Employee e-documentation / Agreements

Profiles with employee data, transparent and tailored to your needs
Efficient generation of contracts (including employment contracts and civil law contracts, B2B) and documents
Efficient management of permits (including medical examinations, health and safety, reports) and certificates
Possibility of keeping employee e-files in accordance with the Act on e-documentation

ZUS / US / PPK declarations

Generating ZUS declarations when issuing contracts
Efficient registration / de-registration of employees and family members
Mass generation of PIT-11 / IFT-1R and sending to employees
Generating declarations of joining / resigning from Employee Capital Plans

Permits and legalization of foreigners

Generating declarations and work permits (all types) for foreigners
Integration with praca.gov.pl
Reminders / notifications about the ending documents legalizing the stay / work of a foreigner

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Efficient management of working time and employees

Our HR program enables efficient management of both working time and absences of employees, as well as their accommodation.

Time records

Intuitive creation of work schedules
Multi-shift planning, work standardization
Employee planning based on employee competencies
Creating schedules in accordance with applicable labor law
Work time registration

Electronic leave requests

Employee portal, incl. with access to the work calendar and the possibility of reporting days off and working hours
Automatic calculation of due leave based on the entered data about the employee
Notifications about the acceptance / rejection of applications

Staff quarters

Search for apartments near the workplace
Assigning employees to flats / rooms
Adding deductions to employees for housing for settlement
Reporting tenants' fees, meters, and housing costs

Four steps to employee settlement

The intuitive billing wizard allows you to efficiently and massively settle the accounts of employees:

Calculation of remuneration

Number of hours taken from the employee's schedule
Rates charged from the contract
The possibility of introducing changes at the stage of settlement

Deductions / refunds / bonuses

Automatic collection of deductions, returns and bailiff classes (including periodic ones) added on the employee's profile
Possibility to enter items at the settlement stage
Adding statutory, discretionary and permanent bonuses

Payroll / Bills

Automatic generation of payrolls and bills based on the entered values
Shipment of straps to employees
Possibility to export data to popular HR and payroll programs

Payment

Export of transfer packages to the bank in order to efficiently pay wages
Export formats compatible with formats accepted by banks

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All the functions of the HR and Payroll module

Employee database

Store all data about employees in one place - easy search by phone numbers, geolocation, full history of changes, possibility of mass contact.

Issuing contracts

You can easily issue a ready contract (printouts as you like), we handle all types of contracts (employment, temporary work, civil law, B2B, framework), many templates and various languages.

Time records

In HRappka, you can efficiently generate clear work schedules, adjust them to the needs of branches and send them to employees. Moreover, you can easily make later changes to the graphics.

Work time registration

The system enables the recording of employees' working time, both in the form of simple reporting or integration of the system with employee cards.

Electronic leave requests

Possibility for employees to submit leave requests or to declare working hours. Applications must be approved by the employee supervisor in the system.

Employee portal

Possibility to create employee accounts in which employees have access to their work calendar, personal data, contracts, salaries, files and recruitment.

Employee settlements

Calculate remuneration and settle up to several hundred employees at once. Settlement of contracts based on the schedule and import of hours. Efficient adding of deductions, returns, bonuses, advances and bailiffs or alimony seizures.

Employee grades

The possibility of creating employee surveys and sending them both to employees (satisfaction surveys) and to superiors (employee assessment)

Giving invoices

Built-in invoicing system (both on the basis of settlements and the possibility of issuing an invoice independently of them). Proforms, corrections, duplicates, VAT registers and many other functions such as JPK FA.

Electronic invoice flow

We enable the creation of an invoice workflow, which significantly improves the circulation of cost invoices and documentation in the company and saves time.

Employee Capital Plans

Automatic generation of employees joining the PPK and generating reports on joining, resignation or renewal. We also have a register of joins and resignations as well as a collective report of contributions.

Employee e-documentation

The system enables the creation and keeping of transparent employee files in accordance with the e-documentation act. Keep all employee files in one safe place.

Annual settlements

Efficient, mass generation of declarations to the Tax Office (PIT-11, IFT-1R, PIT-4R, PIT-8AR) and automatic sending to employees.

ZUS declarations

Generating declarations for ZUS - both corporate (ZUS DRA, ZUS RCA) and employee declarations (ZUS ZUA, ZUS ZWUA, ZUS ZCNA, ZUS ZIUA and many more).

Generating invoices and payroll

The intuitive billing interface allows you to automatically generate invoices and payrolls (including civil law ones) and export payment packages to the bank.

Authorization management

Adding medical examinations, health and safety training, SANEPID books, parental consent and much more.

Legalization of foreigners

Generating work permits and declarations for foreigners and sending documents to praca.gov.pl. Notifying about the end of deadlines related to legal stay and work.

Opinions about our system

From the many tedious administrative, HR and legalization activities we have to enter a few data into the system and click with the mouse.

The implemented system is friendly, intuitive, easy to use and organizes our processes.

We are observing a continuous increase in the scope of the system's functionality, which positively affects the efficiency of our work.

The HRappka.pl system helps to significantly increase the efficiency of our recruitment and HR processes.

The scope of the system covers the main processes of our company, i.e. recruitment, employment and posting of employees, as well as HR and payroll administration.

The system improved the quality and efficiency of our work. Thanks to HRappka, we have improved our work with documents, especially in the case of foreigners.

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