HR and payroll software

Our software allows:

• Creating profiles with employee data (electronic documentation)
• Employee and contract records
• Intuitive contract management (mass issuing, duplicating, annexing)
• Efficient management of permits (including medical examinations, health and safety, registrations, work permits for foreigners) and certificates
• Preparing documents related to employment
• Verification of uncompleted activities – the system sends reminders about overdue activities (it will remind you about the passing dates of medical examinations, health and safety training, or the need to legalize the employment of a foreigner)
• Issuing an employment certificate (including automatic generation and sending of an employment certificate to the employee after the end of cooperation)

You can efficiently adjust our HR and payroll system to the specifics of your company.

The HRappka program allows you to issue contracts:

• employment contracts
• civil law contracts (contract of mandate, contract for specific work)
• B2B contracts / contracts / other

Completing the data for the contract and generating it takes a few seconds. We can adapt all contracts to the templates used in the company and export them to PDF format.

It is also possible to generate and export documents in any templates, tailored to the needs of your company (e.g. documents required for employment, regulations).

We also provide the possibility of electronic signature of contracts (using our own electronic signature or through integration with Autenti).

Settlement of civil law contracts, employment contracts and others (contracts, B2B) is a safe and simple process in HRappka. What's more, you can safely share documents (contracts, pay slips) with employees via the employee portal.

HRappka offers an employee portal (also in the mobile application), which provides each employee with easy access to their data in the system. The portal allows for the automation of human resources management in the company, which significantly reduces the workload on the HR department. Depending on the authorizations, the employee may have access to:

• their data and reporting their updates
• shared onboarding processes
• reporting working hours and absences (and information about leave)
• contracts, salaries, PIT declarations
• reporting employee applications, e.g. innovations, certificates (which streamlines contact with the HR department)
• training database and list of employee trainings
• list of subjects (e.g. employee benefits)
• attachments and the ability to add new ones (e.g. the employee can add a scan of their student ID)

The program allows you to:

• Generate ZUS settlement declarations when issuing contracts (possibility of sending declarations to the Płatnik program)
• Efficient registration / deregistration of employees and family members
• E-declarations (settlement with the tax office):
  • Mass generation of PIT declarations (including PIT 11 / IFT-1R / PIT 4R)
  • Sending tax declarations to the office and to employees
  • Generate declarations of accession / resignation from Employee Capital Plans

HR and payroll in HRappka is not only about settling salaries. Our program also automates the legalization of employment of foreigners:

• Generating declarations and work permits (all types) for foreigners
• Integration with praca.gov.pl
• Reminders / notifications about expiring documents legalizing the stay / work of a foreigner

Our HR software enables:

• Intuitive creation of work schedules
• Multi-shift planning, work standardization
• Employee planning based on competencies
• Creation of schedules in accordance with applicable labor law
• Registration of working time (also for the purpose of settling working time)
• Advanced possibilities of working time recording
• Import of sick leave certificates from ZUS PUE

The HRappka program allows you to implement automatic leave applications in your company:

• Employee portal with access to the work calendar and the ability to report days off and working hours
• Automatic calculation of due leave based on entered employee data
• Notifications about acceptance / rejection of applications

• Apartment calendar
• Searching for apartments near the workplace
• Assigning people to apartments/rooms
• Automatically adding deductions for apartments to employees for settlement (including rent or bills)
• Reporting tenant fees, meters, housing-related costs

HRappka software allows you to generate reports related to employment and time recording. Reports available in the system include:

• Accounting report
• Payroll summary
• Settlement list with payrolls
• Salary list by Clients
• Settlement report
• Employee remuneration and deductions report by settlements in the period
• Deduction and refund simulations
• Efficiency report
• Number of employment contracts per Client by date of conclusion
• Accommodation in apartments
• Sum of working hours for Clients
• Work calendar – plan vs. implementation
• Vacation and equivalents report
• Work hours and absences
• Absence report
• Turnover report

Moreover, our HR and payroll software will allow you to create non-standard reports on employed employees and their remuneration components, tailored to the needs of your HR department.

We also enable the creation of multiple companies in the system, which is crucial, among others, in accounting offices that handle HR processes in many companies at the same time.

Efficient calculation of remuneration:

• The program has a convenient salary calculator that allows you to quickly verify salary components, net and gross amounts and CKZ (Total Employment Cost)
• Automatic collection of deductions, refunds and bailiff's seizures (including cyclical ones) added to the employee's profile speeds up HR and payroll services
• Settlement of employed employees – based on a contract and schedule (number of hours taken from the work time recording module, from the employee's schedule) in accordance with applicable regulations
• Settlement of civil law contracts, employment contracts, B2B and others
• Rates on the settlement are taken from the contract
• Possibility of making changes at the settlement stage and salary correction
• Mass calculation of salaries for employed persons (e.g. mass settlement of cooperating persons) and mass creation of settlement corrections
• Possibility to adjust the program to the individual needs of the company (possibility of defining your own non-standard rates)
• Automatic calculation of ZUS and NFZ contributions (pension/disability, sickness, Healthcare, Labor Fund, Guaranteed Employee Benefits Fund, Bridge Pension Fund)
• Settlement and management of Employee Capital Plans (PPK)
• Efficient settlement of bailiff and maintenance seizures

The HRappka program also allows for calculating wages by Client and issuing invoices based on the settlements of employees, making it an ideal solution for employment agencies and accounting offices.

The HRappka program allows:

• Intuitive preparation of various payrolls and invoices (civil law contracts) based on entered values
• Civil law payrolls – created on the basis of civil law contracts (including contracts of mandate)
• Electronic pay slips – mass sending of pay slips or SMS with the amount of remuneration to employed employees
• Possibility to export data (regarding remuneration, payroll) to popular HR and payroll programs

Payments

• The program enables efficient export of transfer packages to the bank, in order to efficiently pay salaries
• Export formats compatible with formats accepted by banks

Integration with other programs

Our HR and payroll program enables export of HR and settlement data in various formats, including tax returns to the Tax Office, ZUS declarations to the Płatnik ZUS program, employee data and settlements to Comarch ERP Optima Płace, or SYMFONIA FK (accounting program).

The list of integrations with other HR and payroll programs and accounting systems is available here.

We enable automatic import of employee absences from ZUS PUE (e-ZLA).

The HRappka program has the ability to define permissions for each user. This allows you to limit user access to selected modules or data. You can change the access model at any time to edit user permissions.

This allows you to maintain data security and show users only the information they need to perform their duties.

HRappka is not only HR and payroll in the cloud. We also have a comprehensive ATS module that allows you to efficiently manage recruitment and candidates.

The onboarding module allows you to automate the onboarding of employees into the organization. Our HR program allows you to send employees surveys for employment. When an employee completes the survey, their data will automatically appear in our HR and payroll module. This will allow, among other things, to generate a contract for the employee.

Combining the ATS module with the HR and payroll module allows you to quickly hire a candidate, without the need to transfer data to other systems.

Other HR and payroll programs automate processes only from the stage of hiring employees. In HRappka, you can start from the stage of recruiting employees.

Intuitive module with access for both system users and employees, with the possibility of recording working time and absences (electronic leave applications). The HR and Payroll program HRappka allows for settling employees based on the employee's completed schedule.

Efficient generation of permits and declarations for foreigners to work in Poland (all types) and sending to praca.gov.pl.

Employees can access the employee portal, with the ability to view their personal data, working hours and absences, contracts, pay slips and files shared with employees (e.g. with pay regulations).

Employee self-service significantly improves contact with employees in the field of HR and payroll.