All HRappka's system functionalities
Check which HR processes you can automate with us!
Recruitment module
Efficient recruitment of candidates
The recruitment module automates mass recruitment processes in an employment agency and improves the search for candidates.
Efficient creation of application forms adapted to the company's visual identification allows you to take care of the company's image.
Integration with the website means that only current job offers are always on the website without the need to change the website code.
Integration with over twenty job portals allows for mass publication of job offers on many portals at the same time, from the level of the HRappka system.
The LinkedIn plugin allows you to download candidate profiles from LinkedIn to the HRappka system.
- Simple management of the candidate database
- Division of candidates into statuses
- Efficient contact with candidates, the ability to create meetings (also online in Google Meet), send emails and text messages from the system (also in bulk)
- Possibility of recruitment for specific clients and projects
- Ability to share candidate profiles with people who do not have an account in the system
- Generation of recruitment surveys, employment surveys and job descriptions by artificial intelligence
- Ability to create automation processes (e.g. automatic sending of e-mails / SMS after status change)
- Candidate proposals from the database (based on defined criteria)
Recruitment module
Efficient onboarding and training
HRapp is your way to smart HR. We automate the onboarding process, making key information and tasks available to new employees at their fingertips. In addition, we improve training management by allowing employees to sign up and submit proposals on their own. Less administration, more commitment – from day one.
- Ability to create onboarding processes and share it with employees on employee portals
- Onboarding can have various steps, m.in. text content, graphics, videos, surveys, knowledge tests
- Ability to automatically share onboarding (e.g. after signing a contract) and track onboarding progress
- Registration for training through the employee portal
- Possibility to submit your own training proposals
- Ability to send invitations to training for employees
- Simple checking of the attendance list for training
- Possibility to configure approval paths for training registrations and training proposals
- Intuitive survey builder allows you to automatically create surveys by AI
- Efficient, mass mailing of surveys to employees (or candidates)
- Clear response reports
- Ability to send knowledge tests to employees
QUICK START
Transparent HR
Our HR and payroll program automates the formalities related to hiring a new employee.
- You will efficiently obtain data to issue a contract
- The data will transfer to the contract issued by itself
- Artificial intelligence will generate survey questions for you
- Thanks to ready-made templates, generating HR documents takes a few moments
- You can send the prepared documents for electronic signature
- Records of employees and efficient management of HR documents - all information and files of employees in one place
- Division of documents into files A-E
- Ability to issue company equipment, add advances, deductions, returns
- Management of employee consents (e.g. for the processing of personal data, sending PIT forms by e-mail, or statements regarding remote work)
- Management and settlement of bailiff and maintenance seizures
- Adding and settling salary advances
- Improvement in the case of PIP / ZUS inspections
- Ability to send SMS and email messages from the system (also in bulk to selected groups of employees)
- Ability to manage employee accommodation and fleet
Declarations to the Social Insurance Institution:
- keeping an eye on notifications to the Social Insurance Institution (ZUS) during the employment of an employee and termination of cooperation
- recording notifications to the Social Insurance Institution
- generation of ZUS declarations (e.g. DRA, IWA, ZUS ZUA, ZUS ZWUA, ZUS ZZA, ZUS ZCNA, ZUS ZIUA, ZUS RUD, ZUS Z-3, ZUS-Z3A, ZUS ZAS-12, KRUS UD-89)
- export of ZUS declarations to the ZUS payer program
- generating and sharing ZUS IMIR declarations (monthly and annual) on the employee portal and by e-mail
Declarations to the Tax Office (US):
- generation of company declarations - PIT-4R, PIT-8AR
- generation of tax declarations PIT-11, IFT-1R, CFR-1, NIP-7, PIT-2, PIT-8C, UPL-1, ZAP-3
- automatic sending of declarations to the Tax Office
- the ability to generate tax returns to the Tax Office in bulk
- making PIT declarations available on employee portals and by e-mail. Possibility to collect employee consents for sending PIT forms electronically
- Clear dashboard with a breakdown of the declaration into:
- declarations with missing data
- declarations to be generated
- declarations ready to be sent to the Tax Office
- declarations ready to be sent to employees
- all generated declarations
Employee Capital Plans:
- efficient generation of declarations of accession and resignation to Employee Capital Plans
- possibility of automatic issuance of declarations of accession, e.g. when issuing a contract
- possibility to configure the employer's additional rate
- generating reports of joins, registrations, resignations, renewals
- data export in a CSV file compatible with the selected financial institution
- Making sure that the employee has the appropriate documents (e.g. medical examinations, health and safety training)
- Notifications regarding expiring documents (m.in. contracts, medical examinations, health and safety training)
- Warnings and notifications during payroll
Authorisation
Legalizing employment of foreigners
With employee data, you will efficiently generate the documentation needed to legalize stay and work.
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Generation of work permits and declarations of entrustment of work and submission to praca.gov.pl The data for applications will be automatically taken from the employee's profile and the employer's data. Integration allows for efficient submission of the application to the labour office.
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Records of permits All permits and documents in one place. Possibility to configure the stages of legalization.
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Reminders and warnings in the specifics of legalization of foreigners They will help you stay legally compliant effortlessly.
Working and absence time
Records of working time and absences
The timesheet module in the HRappka application can be tailored to the needs of your company.
- Efficient creation of work schedules, leave plans
- The system automatically calculates the amount of leave based on the entered information about the employee's contract, details of professional experience and education
Possibility to record working time by:
- Employee Portal
- Mobile app
- T widget (tablet/computer at the entrance to work)
- Card Scanning (RFID)
Additional features:
- Recording occasional remote work as well as in the field or business trips
- Rounding of reported working times
- Automatic actions, e.g., automatic approval or rejection of entries
- Downloading the schedule, attendance list and time records
- Sending the timesheet to employees
- Custom job types, such as fieldwork or workation
- Ability to report absences via the employee portal and define your own approval paths
- Automatic calculation of leave
- Log occasional remote work
- Import of sick leaves from ZUS PUE
- Custom types of absences , e.g. birthday leave or workation.
- Automation in the field of requesting business trips, registering business trip costs
- Ability to create steps for accepting business trip requests and steps for accepting business trip settlements
- Settlement of business trips on the basis of reported data and attached invoices.
- Automatic calculation of per diems, lump sums or mileage allowances
The system informs about exceedances:
- daily working time standard
- weekly working time standard
- monthly working time standard
- permissible number of overtime hours in a calendar year
What's more, you can enable the option to block the possibility of recording working time for employees who have finished their medical examinations.
Salary
Transparent payroll statements
Payroll in the HRappka program is a pleasure! Our intuitive payroll wizard automates the full HR and payroll process. Our HR and payroll system is constantly adapted to the changing provisions of labor law.
- It allows you to quickly verify salary components, amounts of social security contributions, net amounts, gross amounts and CKZ (Total Cost of Employment).
- Compliant with applicable laws
- Mass settlement of employees employed on the basis of employment contracts and civil law contracts
- Automatic settlement of working time from the employee's schedule and on the basis of previously added refunds and deductions (including cyclical ones, e.g. for employee benefits) with the possibility of making changes
- A full description of the details of component calculations and rate parameters allows you to efficiently verify the correctness of calculations during settlement
- Automatic calculation of remuneration based on billing data and contract.
- Automatic calculation of equivalents and efficient settlement of business trips
- Adaptation to the employment of people with disabilities
- Creating payrolls (also for civil law contracts)
- Generating receipts
- Sharing payslips on the employee portal or by email
- Create reconciliation adjustments
- Export payments to banks
- Compliance with current legal regulations
EMPLOYEE PORTAL
Employee self-service
The employee may have access to the data you choose, including:
- personal data with the possibility of reporting the change
- Contracts
- wages (payslips)
- employee items and benefits
- selected attachments and documents with the possibility of uploading new ones (e.g. student ID)
- surveys and knowledge tests
This allows you to reduce the number of inquiries to the HR department.
The employee portal is also a place where employees can find answers and develop their competences. HRapp allows you to:
- creating a database of documents available to employees (with the possibility of limiting visibility)
- submitting various types of applications - m.in. reporting innovation, mobbing or the need for a certificate of earnings
- creating new employee onboarding processes
- registration for training and the possibility of submitting training proposals
From the portal level, the employee can fully manage the working time - from viewing the schedule and available absences to reporting worked hours, absences or business trips.
ERP module
Asset Management enterprise
The ERP module in the HRappka system allows you to efficiently manage your fleet, employee apartments, magazines or warehouses.
- Keeping records of cars
- Add rides
- Keeping an eye on the dates of technical inspections, services or insurance
- Apartment Register
- Defining the number of places in the apartment and rooms
- Selection of amenities and standards of apartments and rooms
- Defining the room plan (male/female/coed)
- Possibility of accommodating employees
- Fees for tenants (m.in. rent, utilities, deductions for damages – they will be automatically loaded into the employee's settlement)
- Each apartment has its own calendar, which allows you to verify the tenants in a selected period, shows the number of vacancies and allows you to efficiently assign employees to the apartments.
- When searching for an apartment for an employee, the system suggests accommodation in the apartments closest to his place of work (on the basis of a contract added in the system)
- Simple planning of apartment inspections
- Defining counters and the ability to control their status
- Creating warehouses and registering items in warehouses
- Ability to issue and receive items from warehouses
- Handing over items to employees, customers or apartments
Records of incoming and outgoing letters
CRM MODULE
Customer Relationship Management
An intuitive customer database allows you to efficiently manage customer relationships, track the history of cooperation, and efficiently create offers and manage projects.
- Efficient contact with customers and contact history (based on data from the mobile application or e-mails/SMS sent from the system)
- Dividing customers into stages (statuses)
- Possibility of mass mailing of e-mails and SMS
- Thanks to ready-made templates, document generation takes a few moments
- Agile Creation of Client Hiring Projects: Recruit and track the progress of your projects
- Efficient planning of demand and work schedules
- The customer may have limited access to the system - m.in. with the ability to view or report the demand for specific positions or check the work schedule
- Notifications about changes in demand allow you to respond quickly to customer needs
- Possibility of settling Clients on the basis of employee settlements
- Possibility to create various types of customer costs, m.in.:
- amount surcharge to the quantity (Customer rate = employee rate + surcharge amount)
- recruitment fees, guarantee fees, settlement fees, or additional services
- Generating invoices, sending to customers and automatic reminders about unpaid invoices
The customer can have dedicated, free access to selected data in the system, m.in. to:
- employee profiles
- employee schedule
- work and demand calendar with the possibility of viewing, editing or adding (depending on parameterization)
Operating Module
Integrations and reports
Multi-level data reporting and export to other programs allow you to efficiently control HR department processes, maintain existing procedures and faithfully reflect them in the HRappka system.
You can integrate HRapp with many programs - among others, Google Mail, Google Calendar, Slack, ZUS PUE, praca.gov.pl, SMSapi, or SerwerSMS.
What is more, we enable the export of HR and settlement data in various formats, m.in. tax returns to the Tax Office, ZUS declarations to the ZUS Payer program, employee data and settlements to Comarch ERP Optima Payroll, or SYMFONIA FK (accounting software).
A full list of integrations with other HR and payroll software and accounting systems is available here.
HRappka allows you to generate reports related to employment and time records. The reports available in the system are, e.g.:
- Report for accounting
- Payroll summary
- Payroll statement
- Salary statement by department / customer
- Billing report
- Report of employee salaries and deductions by settlements in the period
- Deductions and refunds simulations
- Efficiency report
- Number of employee contracts per Client by date of conclusion
- Accommodation in apartments
- Total working hours at the Clients
- Work calendar – plan vs. implementation
- Leave and Equivalents Report
- Working and absence hours
- Absence report
- Rotation report
What's more, our recruitment software will allow you to create custom reports on employees and their salary components, tailored to the needs of your HR department.
REVIEWS
What do customers say about us?
Discover what makes HRappka different and see why our users trust us.
"HRappka is a tool that fully meets the expectations of HR process automation, while maintaining great flexibility. Thanks to it, the settlement of employees and customers, data collection and generation of reports becomes fast and effective."
"Establishing cooperation with HRappka allowed for the dynamic development of the company. As a long-term customer, I notice a huge development and commitment to the system improvement process."
"The HRappka program is perfect for employment agencies. The program is easy to use and very intuitive, so it is easy for new team members to learn."
"HRapp is a real treasure trove of information and a tool that has significantly increased the efficiency and effectiveness of our company. The technical support from the team involved in developing this app is just phenomenal!"
"HRappka is a great tool for managing HR processes. The intuitive interface makes it easy to use, even for beginners. The system offers many useful functions, such as recruitment automation, time tracking and HR documentation management."
"From many tedious administrative, personnel and legalization activities, we were left with entering a few data into the system and clicking the mouse."
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Need help?
Frequently Asked Questions
Find answers to frequently asked questions about our task management tool, configuration, features, and more.
Yes, you can test the HRappka system for free.
A 14-day trial period is available, which does not require you to enter your payment card details. All you need to do is register on the registration page.
In addition, you have the option of ordering a free online presentation, where we will present the system's capabilities in detail and answer your questions. You can choose the date of the presentation here.
Of course it is! We make sure that your work with HRapp is as easy and effective as possible.
Therefore, you have at your disposal:
- Dedicated support team: Our specialists are ready to help you on working days from 8:00 a.m. to 5:00 p.m. You can always count on their expert help and quick answers to your questions whenever you need them.
- Extensive knowledge base: It's your hub for finding answers quickly, available 24/7. There you will find a wealth of detailed articles that explain each function of the system step by step, allowing you to solve many issues on your own.
- Practical instructional videos: If you prefer to learn visually, our short videos show you exactly how to perform specific actions in the system. It's a quick and intuitive way to get to grips with new features.
All this is created with your convenience and success in mind in your daily use of HRapp!
Yes, to ensure that HRappka fits perfectly into the specifics of your company from the very beginning and brings you maximum benefits, we offer an implementation service.
This is an additional paid service, which is an investment in a smooth and effective system launch , tailored to your unique needs.
As part of this service, you get a dedicated support manager. It is your personal guide and partner who:
- He or she will get to know the processes taking place in your company in depth.
- It will help you configure and customize HRapp so that it perfectly suits your workflow.
- Its main goal is to automate key HR processes in your organization as much as possible .
Thanks to this, you can be sure that HRappka will work for you in the most optimal way, saving your time and increasing the efficiency of your team's work.
If you are interested in such an implementation service, write to us at sales@hrappka.pl – we will be happy to tell you about the details and tailor the offer to your needs!
Our pricing structure is fully flexible.
The main factors that affect the monthly price of HRapp are:
- Number of active users of the system: You determine how many people in your company (e.g. in the HR department, managers) will have direct access to the system.
- Selected modules: You decide which functional areas you want to use, adjusting the system perfectly to your processes (e.g. timesheets, leave requests or all functionalities).
Importantly, our pricing policy rewards scaling – this means that the more users of the system in your company, the lower the unit price for each of them becomes. This way, HRapp becomes even more profitable as your team grows.
We also have a very beneficial solution for companies with more specific needs: if you only care about handling working time records or leave requests, the price is then calculated from the number of all employees in your company and amounts to only PLN 6 net per month per employee. It's a transparent and affordable way to streamline these key HR processes.
So you can always be sure that you are investing in a solution that is optimally suited to the current size and needs of your company!
Yes, the ability to perfectly match the HRappka system to the specifics of your company and its unique processes is one of our priorities and key strengths.
Our system is designed for maximum flexibility. Most of the built-in functionalities are created so that you can easily configure them and reflect in HRapp the processes that are already working great in your organization. This allows the system to seamlessly integrate into the way you work, rather than requiring you to change well-established habits.
However, we understand that some processes can be extremely specific. That is why we also allow you to order the creation of a specific, non-standard functionality, designed according to your needs. This means that HRapp can be expanded to perfectly meet even the most specific requirements of your company.
As a result, you get a system that models your internal HR processes, maximizing automation and efficiency in your company!
The security of your data and the data of your employees is our top priority and the foundation on which HRappka is built. We understand how valuable and sensitive this information is.
That's why we implement advanced, multi-layered security to give you complete peace of mind and confidence that your data is protected to the highest standards:
- Full GDPR compliance: The system is fully compliant with the requirements of the General Data Protection Regulation, which helps you easily comply with legal obligations and ensures that your personal data is processed securely in accordance with the regulations.
- Modern technical means: We use data encryption (both during transmission and storage), secure communication protocols (SSL certificates), advanced monitoring and protection systems against external threats, and regularly conduct security tests. Your data is protected from unauthorized access on many levels.
- Secure infrastructure: Data is stored in certified, physically secured data centers that meet stringent security standards. Your information is in a secure and stable environment.
- Restrictive access control: You have full control over user permissions on the system, deciding who has access to what information. This ensures the internal confidentiality of the data.
- Business continuity and backups: We regularly back up your data and constantly monitor the system to guarantee its reliability and ability to be quickly restored in case of any unforeseen situations.